Administrative Assistant

Company Snapshot

Carex Paper Products N.V. is a premier wholesaler and supply chain leader in Aruba, specializing in the distribution of high-quality cleaning and paper products. Operating from Bubali, the company serves as a trusted partner for businesses across the island, providing essential supplies that maintain hygiene and high operational standards within a structured, quality-focused workplace environment.

Position Highlights

Administrative Assistant. Located at our facility in Bubali, you will provide essential administrative and clerical support to the management team. In this versatile role, you will maintain accurate company records, coordinate internal and external communications, assist with basic accounting functions, and ensure day-to-day office operations run with exceptional efficiency and accuracy.

Key Responsibilities

• Manage document preparation, filing systems, and data entry to maintain organized and accurate company records
• Handle incoming and outgoing correspondence, manage telephone inquiries, and greet visitors with professional courtesy
• Monitor and order office supplies, maintain meeting room schedules, and ensure all office equipment remains in proper working order
• Assist with basic bookkeeping tasks, invoice processing, and the compilation of weekly sales metrics or operational reports
• Provide administrative coordination for logistics, travel arrangements, and promotional events as required

Requirements, Skills & Traits

Requirements:

MBO (Intermediate Vocational) or HBO (Higher Professional) degree preferred. Proven experience in a fast-paced administrative or guest service environment. Professional verbal and written communication skills in English and Dutch. Applicants must hold valid authorization to work in Aruba.

Core Skills:

High proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong clerical capabilities, including accurate data entry, filing system administration, basic bookkeeping, and invoice processing. Solid organizational skills to coordinate logistics and compile routine operational reports.

Soft Skills:

High attention to detail with the ability to manage multiple administrative priorities effectively. Discrete, dependable, and professional demeanor when handling company correspondence and records. Collaborative team player operating with quiet authority and a solution-oriented mindset.

Success Metrics

Clerical documentation, data entry, and bookkeeping support are completed accurately and on schedule. Daily office inquiries, guest receptions, and correspondence are handled with consistent professional courtesy. Office supplies, equipment, and administrative workflows operate continuously without operational bottlenecks.

Benefits

• Stable work environment within an established Aruban wholesale company
• Long-term career development opportunities in administration and logistics
• Supportive team culture with a strong focus on professional growth

Employment Culture & Growth

At Carex Paper Products N.V., we foster a structured, task-oriented culture where operational excellence and quiet authority drive our business forward. Joining our administrative team offers a stable platform to refine your organizational expertise, gain valuable insight into the wholesale supply chain sector, and build a rewarding career within a collaborative workplace.

How To Apply

Interested candidates are invited to submit their application letter and resume via email to hrcarex@softexpaper.com or contact us by phone at +297 587 1600. Office address: Belgiestraat 5, Bubali, Aruba.