Engineering Administrator

Company Snapshot

Bucuti & Tara Beach Resort is an award-winning, adults-only boutique resort situated on the world-renowned Eagle Beach. Recognized consistently as a leader in Caribbean hospitality, we are known for our refined, tranquil atmosphere and a deep-seated commitment to sustainability as the first CarbonNeutral® resort in the Caribbean. As an owner-managed property, we maintain high standards of quality and personalized service, providing a professional sanctuary for both our international guests and our dedicated team of associates.

Position Highlights

Engineering Administrator (Part-Time, Temporary). In this essential support role, you serve as the administrative backbone of the Engineering and Maintenance department. Your core purpose is to coordinate the technical workflows and documentation required to maintain our resort’s pristine condition and operational excellence. By managing work orders and departmental reporting with precision and “quiet authority,” you enable our technical team to focus on proactive facility care and sustainable resort management.

Key Responsibilities

• Coordinate and track daily work orders using the resort’s maintenance management software.
• Maintain organized departmental records, including service contracts, warranties, and technical documentation.
• Support the Engineering Manager with administrative tasks, including scheduling, correspondence, and report preparation.
• Monitor and manage inventory levels for maintenance supplies and equipment, ensuring accurate stock control.
• Facilitate clear communication between the Engineering department and other resort areas, such as Housekeeping and the Front Office.
• Assist in documenting sustainability initiatives and energy-saving metrics in alignment with EarthCheck standards.
• Resolve administrative inquiries with a solution-oriented and professional approach.

Requirements, Skills & Traits

Requirements:

High School diploma or GED; previous experience in an administrative or technical support role is preferred. This is a part-time, temporary position requiring a professional who can commit to a structured schedule.

Core Skills:

Proficiency in English (written and oral) is essential for technical reporting. Tech-savvy with strong proficiency in Microsoft Office, particularly Excel and Word.

Soft Skills:

Highly organized with a strong attention to detail and the ability to multi-task in a dynamic environment. Professional, reliable, and capable of working independently with minimal supervision.

Success Metrics

Excellence in this role is defined by the accuracy and organization of departmental documentation and the efficient flow of work orders. Success is demonstrated through the timely completion of administrative reports and the maintenance of precise inventory records. A proactive approach to supporting the engineering team and maintaining a seamless communication loop with other departments are key indicators of professional success.