Wedding Administrative Assistant Filled

Company Snapshot

Divi Resorts Aruba is an established collection of beachfront resort properties on Eagle Beach, known for warm Caribbean hospitality. Divi Resorts offers a structured, dependable workplace where team members can build a stable, long-term career.

Position Highlights

Wedding Administrative Assistant. Supporting the weddings and events team, your core purpose is to keep client communication, paperwork and supplies organized so every event runs smoothly. You will handle calls and emails, prepare contracts and support sales follow-up, process invoices and payments, order supplies and help coordinate events across departments.

Key Responsibilities

• Handle incoming calls and inquiries by telephone and email with a professional demeanor
• Assist with preparing and sending contracts and support sales follow-up under the guidance of the Sales Manager/Director
• Manage invoice and payment processing accurately and maintain financial records
• Order and manage event and office supplies with attention to quality and budget
• Uphold high service standards and integrity, adhering to company procedures
• Support event planning and execution, ensuring seamless coordination across departments
• Engage in continuous improvement and handle additional duties as needed
• Collaborate with team members and help foster a positive work environment

Requirements, Skills & Traits

Requirements:

Minimum high school diploma; administrative experience preferred. Fluent in English and Spanish. Must hold a Dutch passport or a valid work permit.

Core Skills:

Client communication by phone and email. Contract preparation and sales support. Invoice and payment processing. Proficient in Microsoft 365, with proven ability to plan and organize events.

Soft Skills:

Excellent communication skills and email etiquette, with a professional demeanor suited to a luxury environment. Detail oriented, works independently and stays positive in a busy environment.

Success Metrics

Client inquiries are answered promptly and professionally, contracts and invoices are accurate and on time, supplies are available within budget, and events are well supported across departments.

Benefits

• Life and Disability Insurance
• Full Attendance and Year-End Bonus
• Vacation Savings Plan
• Dental and Vision Insurance
• Training and Course Allowance

Employment Culture & Growth

At Divi Resorts Aruba, the weddings and events team turns beachfront settings into memorable celebrations. This administrative role offers a close view of event planning within an established resort group, with a training and course allowance that supports your development.

How To Apply

Send your Cover Letter and CV to email recruiter@megaresorts.com or pass by the HR Office located at the Tamarijn Beach Resort