Wedding Administrative Assistant Filled

This position has been filled. Current openings are on the Divi Resorts employer profile.

You will handle calls and emails, prepare contracts and support sales follow-up, process invoices and payments, order supplies and help coordinate events across departments.

What the job involves

• Handle incoming calls and inquiries by telephone and email with a professional demeanor
• Assist with preparing and sending contracts and support sales follow-up under the guidance of the Sales Manager/Director
• Manage invoice and payment processing accurately and maintain financial records
• Order and manage event and office supplies with attention to quality and budget
• Uphold high service standards and integrity, adhering to company procedures
• Support event planning and execution, ensuring seamless coordination across departments
• Engage in continuous improvement and handle additional duties as needed
• Collaborate with team members and help foster a positive work environment

Requirements

• Minimum high school diploma
• Fluent in English and Spanish
• Must hold a Dutch passport or a valid work permit
• Proficient in Microsoft 365
• Excellent communication skills and email etiquette
• Professional demeanor appropriate for a luxury environment
• Proven ability to plan and organize events effectively, with an acute sense to detail
• Ability to work independently and maintain a positive attitude within a busy environment

Preferred

• Administrative experience preferred

Benefits stated in this listing

• Life and Disability Insurance
• Full Attendance and Year-End Bonus
• Vacation Savings Plan
• Dental and Vision Insurance
• Training and Course Allowance